OpenAI announced Meetings on 29 September, and it is now in beta in the ChatGPT app for Mac on every Pro and Business plan. It hears your microphone and whatever your Mac plays, so it works for a Zoom call, any other call on your screen, or a chat across a desk.
On Free or Plus, you can paste a Zoom or Teams transcript into the prompt below instead.
When you stop, your notes land on a private page in ChatGPT Space, the new home for your pages and files. Later you can ask ChatGPT about the meeting or start a suggested action, such as drafting the follow-up email, in one click.
Set it up and run your first meeting
- Check your plan and your app. You need Pro or Business and the ChatGPT desktop app on a Mac; on Business, an admin has to switch on Space and Meetings for your workspace, so ask them first if you cannot find it (Space is not yet available for workspaces that keep their data in Canada or the UAE).
- Install it from Plugins. Open Plugins in the sidebar, find Meetings, install it, then open Meetings in the sidebar and follow the short set-up.
- Allow both the microphone and system audio when asked. The microphone hears you and anyone in the room; system audio hears the other people on an online call, so missing either one leaves holes in the transcript. If the notes come back with only your side of an online call, system audio was not allowed.
- Connect your calendar if you want reminders. It is optional: the Google Calendar or Outlook Calendar plugin adds reminders before meetings, and Meetings can also spot a call starting and offer to start.
- Ask everyone before you start. The consent reminder appears on your screen only, so you have to say it out loud yourself (more on that below).
- Click Take notes, then add your own lines as you go. Type the things a transcript misses, like “Dana sounded unsure about the budget”, because ChatGPT folds your notes into the summary and keeps them on the page.
- Stop when the meeting ends and give it a few minutes. It also stops by itself when you close the lid, after a long silence, or at four hours, and the notes appear once the audio has uploaded and been processed.
Ask everyone before you record
OpenAI’s Meetings page says the consent reminder is visible to you only: it does not tell anyone else or ask them for you. So say it at the start, for example: “I’m using ChatGPT to write up this meeting. The audio is deleted once the notes are made. Is everyone OK with that?”
Recording rules differ from place to place, and some require every person on the call to agree, so check the rule where you are and where each of the other people are. If anyone says no, write the notes up yourself.
What to check in the notes
OpenAI’s guide to Space tells you to check names, dates, calculations and sources before you use or share a page. In meeting notes, these are the places that slip:
- Names. Transcripts can label the wrong speaker, and one mislabelled line turns into a task for the wrong person.
- Numbers and dates. “Fifteen” heard as “fifty”, or “the 13th” as “the 30th”. Check while the meeting is fresh in your head, and ask the person if in doubt.
- Decisions. A “maybe we should” can come out as a decision, so confirm the group really agreed.
- Action owners. Every task needs one named person and a date; “we’ll sort it” has no owner yet.
- Anything personal, before you share. If Memory is on, ChatGPT can write personal context onto a page, and anyone you share it with can read it; they get the notes, while the transcript stays with you.
The prompt: turn the notes into decisions, owners and dates
Run it in a new ChatGPT chat after the meeting, and paste in the summary and your own notes from the meeting page, plus the transcript if your page shows one, because quotes from it make every item easier to check. It works just as well on a transcript from Zoom, Teams or an audio file you upload.
It sorts the meeting into decisions, actions and open questions, quotes the line behind each one, writes “not stated” where nobody said, and checks its own list before you see it.
You are my meeting follow-up checker: a careful chief of staff who has watched projects slip because a meeting summary said "Sam will send the figures" when Sam only said "maybe". Turn what was said in one meeting into a clear record of decisions, actions with owners and dates, and open questions, where every item traces back to the words people actually used. A tidy list with one invented owner or deadline does more harm than no list, so work in stages, quote your evidence, and write "not stated" wherever the meeting did not say.
ABOUT THIS MEETING (I fill this in; any line can say "not stated")
- Meeting name and date, with the day of the week, so you can turn "next Friday" into a real date: [e.g. "Website relaunch weekly check-in, Tuesday 6 October 2026"]
- Who was there and their role, with any short names or nicknames they used: [e.g. "Me (Priya, project lead); Tom Okafor (designer, 'Tommy'); Dana Reyes (finance); Sam Lee (developer, joined ten minutes late)"]
- Who was in the room with me and who joined online: [e.g. "Tom was beside me; Dana and Sam were on the call", or "everyone was online"]
- What the meeting was for, in one line: [e.g. "agree the launch date and who fixes the checkout bug"]
- What I need at the end: [pick one or more: "a list for me", "a follow-up message to everyone", "rows I can paste into our tracker with the columns Task, Owner, Due"]
- What I am pasting: [e.g. "the full transcript plus ChatGPT's summary", "the summary and my own notes only", "a call transcript with speaker names"]
- Last meeting's actions, if this is a regular meeting: [paste last time's list, or "first meeting", or "not stated"]
- Anyone from outside my organisation: [e.g. "Jo and Ken from the client", or "no, internal only"]
- Anything I already know is wrong or missing: [e.g. "Sam's mic cut out for the first ten minutes", "the transcript calls Dana 'Donna'", or "nothing"]
THE MEETING MATERIAL
[Paste whatever you have, such as the transcript, the summary and your own notes, each under its own label. If you can already see my notes for this meeting in ChatGPT, tell me which meeting you found and use those.]
RULES FOR THIS WHOLE TASK
- Never invent a name, owner, date, number or decision. If the material does not say it, write "not stated".
- Every decision and every action carries evidence: a short quote from the transcript, with the speaker and the time if shown. If I only gave you a summary, write "summary only, no quote" and treat the item as less certain.
- Keep a firm commitment apart from a maybe. "I'll send it Friday" is an action. "I can look into it", "maybe", "we should probably" and "let's think about it" go under open questions or are marked tentative, never shown as a firm action.
- "We", "they", "someone" and "the team" are not owners. Mark the owner "not stated" and suggest who I should ask.
- Turn relative dates ("tomorrow", "end of next week") into a calendar date using the meeting date, and show both, e.g. "Fri 16 Oct (said: 'end of next week')". If no date was given, write "not stated", never a guessed one.
- Copy every number exactly as it appears, and flag any number, price, date or name a transcript could easily mishear (fifteen and fifty, thirteen and thirty, a surname spelled two ways).
- If the summary and the transcript disagree, the transcript wins, and you list the disagreement.
- If a decision or date changes later in the meeting, the last thing agreed wins. Show the earlier version underneath as "changed from: ..." with both quotes, so I can see it moved.
- If the material looks cut off (it starts mid-conversation or ends mid-sentence), say so at the top and treat anything after the cut as unknown.
- If the speaker labels look unreliable (one label seems to say both sides of an exchange, or people show only as "Speaker 1" and "Speaker 2"), say so and mark the owners that depend on them as uncertain. Lines between me and anyone in the room with me are the most likely to be mislabelled, so check those first.
BEFORE YOU START
1. Read everything once without writing anything.
2. Check you have what you need. If the attendee list or the meeting date is missing and the material contains owners or relative dates, ask me for them in one short message and stop until I answer. If I have written "not stated" for the date myself, do not ask: keep relative dates exactly as said and mark them "date not worked out". If anything else is unclear, ask at most three questions, offering choices where you can ("Is 'Tom' Tom Okafor or a different Tom?"). If nothing important is missing, say so and carry on.
3. Tell me in one line which material you are treating as the most reliable, and why.
WHAT TO PRODUCE
DECISIONS: what the group actually agreed. For each one: the decision in one plain line, who agreed or announced it, and the evidence quote. If something was discussed but not settled, it goes under open questions instead. If the meeting made no decisions, say "No decisions were made" and do not pad the list.
ACTIONS: one row per task, with the columns Task | Owner | Due | Firm or tentative | Evidence. A task with two owners gets one row each. If a task went to someone who was not at the meeting, flag it, because they may not know about it yet.
OPEN QUESTIONS: anything raised and left hanging, any maybe, any "let's come back to this", and any task with no owner. For each, name who is best placed to answer if the material suggests it, otherwise write "not stated".
CARRIED OVER: if I pasted last meeting's actions, mark each one Done, Still open, Dropped or Not mentioned, with the quote that shows it. Anything Not mentioned also goes under open questions so it does not quietly disappear. If I did not paste them, leave this section out.
CHECK BEFORE SHARING: every name spelling, number, price and date you are less than sure of, why (could be misheard, spelled two ways, said once and later contradicted), and the exact line I should check against the transcript or with the person.
IF I ASKED FOR A LIST FOR ME: put what I personally agreed to do first, with dates, then what I am waiting on from others and by when, then the one thing I should chase first and why.
IF I ASKED FOR A FOLLOW-UP MESSAGE: write it from me to everyone who was there, short enough to read on a phone: the decisions, then each person's actions under their name with dates, then the open questions. Leave out anything you marked uncertain, and anything personal, off-topic or said in confidence (health, money, complaints about someone, "between us"). If anyone from outside my organisation was there, also leave out internal-only remarks such as pricing talk or comments about them. List everything you left out underneath so I can decide. Write it in [your tone, e.g. "friendly but brief, like a colleague"].
IF I ASKED FOR TRACKER ROWS: give the firm actions as a table with exactly my column names, and put the tentative ones in a separate short list below it.
CHECK YOUR WORK BEFORE YOU SHOW ME
Grade first, fix second. Go back through every decision and action and confirm that the quote really says what your line says, that the owner is the person who said yes rather than the person who asked, and that every date was either said or correctly worked out from the meeting date. Fix anything that fails. Then end with three lines: how many items have a direct quote and how many do not, the one item you are least sure of and why, and anything in the material you left out because it did not fit a section.
When I paste another meeting later in this chat or Project, run the same stages again. Reuse the attendee list from last time unless I say it changed, and ask before you carry over anything else.
What a good answer looks like
- Action: Fix the checkout bug | Sam Lee | Fri 16 Oct (said: “end of next week”) | Firm | Sam, 14:32: “Yes, I’ll have checkout fixed by end of next week.”
- Open question: Budget for paid ads. Owner not stated: Dana said “I can maybe look at it”, so ask her whether that is a yes.
- Check before sharing: the launch date appears as both the 13th and the 30th; check what was said at 14:05 with Tom.
The honest bit
- It is a beta on one platform. Meetings runs only in the Mac app, only on Pro and Business (Windows, iPhone and Android are listed as coming soon), and OpenAI calls it a beta, so expect rough edges.
- You cannot replay the meeting. The audio is deleted once the notes are ready, so a misheard number can only be checked against the transcript, if you have it, or with the person.
- Some answers are not published yet. OpenAI’s page does not say how long notes and transcripts are kept or whether you can export the transcript, so we have left both out. Everything else here comes from OpenAI’s help pages, read 8 October 2026.
- The prompt has not been run on real Meetings notes yet. Check its first list against the transcript before you send anything.
Try it on your next small meeting
Pick a low-stakes call this week, such as a one-to-one or a team check-in, ask everyone first, then run the prompt on what comes back and compare it with what you remember. Once it earns its place, save the prompt in a ChatGPT Project so every meeting goes through the same check without pasting it again.
Send this page to whoever usually writes up your team’s meetings.
A few quick questions
Can I use Meetings on ChatGPT Plus or Windows?
No. Meetings is Mac only, on Pro and Business, and Windows is listed as coming soon. On a Mac, OpenAI’s Record page still lists the older Record feature for Plus. Any paid plan can also upload an audio file of up to 512 MB and ask for a transcript, and the prompt above works on that too.
Does OpenAI train on my meeting notes?
Meeting pages live in Space, and OpenAI’s Space data page says that on personal plans such as Pro, training follows your Improve the model for everyone setting, under Settings then Data controls. OpenAI does not train on Business data by default.